The McGraw-Hill Desk Reference for Editors, Writers, and Proofreaders(Book + CD-Rom),9780071470001

The McGraw-Hill Desk Reference for Editors, Writers, and Proofreaders(Book + CD-Rom)

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ISBN13: 9780071470001
ISBN10: 007147000X
Format: Package
Pub. Date: 2006-07-13
Publisher(s): McGraw Hill
List Price: $29.96

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Summary

Packed with customizable editing tools--this practical, up-to-date reference includes the latest on writing and editing onlineThe McGraw-Hill Desk Reference for Editors, Writers, and Proofreadersis an indispensable resource for writers, editors, proofreaders, and virtually everyone responsible for crafting clear, polished writing. Ideal for professionals and novices alike, it guides you through the entire proofreading and editing process and features a CD-ROM with more than 25 interactive tools and checklists.This all-in-one package offers style sheet templates, a list of editor's symbols, comprehensive editing and proofreading checklists, and guides to commonly misspelled and confused words. It also presents advice on electronically editing and proofreading for the Web.

Author Biography

K.D. Sullivan is an internationally recognized authority on proofreading and the art of error checking.

Merilee Eggleston has more than 20 years' experience as an editor in book publishing and for several prestigious corporate clients.

Table of Contents

Preface xiii
Acknowledgments xv
PART ONE Gearing Up to Edit
Before You Begin
3(6)
What Level of Work Will You Do?
3(2)
Who Is the Audience?
5(1)
When Is It Due?
5(1)
What Format Is It In?
6(1)
Which References Will You Use?
7(1)
Who Will Answer Your Questions?
7(1)
Tools
8(1)
Project Information Checklist
8(1)
Techniques and Tools
9(22)
Consult the Experts
9(2)
The World Wide Reference Department
10(1)
Do It with Style
11(3)
Follow the Leader and Pass It Around
13(1)
The Last Word in Style
13(1)
Make Your Mark
14(2)
On Hard Copy
14(2)
In Electronic Files
16(1)
Learn the Art of Asking
16(4)
What to Ask and What to Tell
17(1)
Choosing Your Words
17(1)
Fewer Is Better
18(1)
Going Global
19(1)
Making Queries Stick
19(1)
Reviewing Your Queries
20(1)
Do It in Stages
20(4)
The Preliminary Skim
21(1)
The First Pass
21(1)
The Second Pass
22(1)
The Final (Short) Passes
22(2)
Tools
24(7)
Standard Editorial Marks
24(1)
Starter Style Sheet
24(2)
Online Editorial Resources
26(5)
PART TWO The 3 Cs: What to Look for as You Work
Is It Correct?
31(36)
The Pieces of the Puzzle
32(1)
The Rules of the Game
32(24)
Agreement Is All-Important
33(5)
Apostrophes Are for Possessives, Not Plurals
38(1)
Capitals Can Clutter
39(3)
Commas Are Crucial
42(3)
Conjunctions Can Open; Prepositions Can Close
45(1)
Hyphens Are Helpful (but Not Always Right)
45(2)
Dashes Are Indispensable
47(2)
Infinitives Can (and Sometimes Should) Come Apart
49(1)
Danglers Can Deceive
50(1)
Numbers Need Consistency
50(1)
Punctuation Can Pile Up
51(2)
Semicolons Are Sophisticated
53(2)
Colons Wear Coattails
55(1)
Which Word When?
56(5)
A or An?
56(1)
Bad or Badly?
56(1)
It's or Its?
57(1)
Less or Fewer?
58(1)
Like or As?
58(1)
Was or Were?
59(1)
Which or That?
59(1)
Who or Whom?
60(1)
Tools
61(6)
Words Most Often Confused
61(2)
Words Most Often Misspelled
63(1)
Is It Correct? Checklist
64(3)
Is It Consistent?
67(20)
Style Sheets, Revisited
68(1)
Method, 1; Madness, 0
69(1)
A Crash Course in Consistency
69(16)
Fast and Loose Facts
69(1)
Spelling
69(3)
Capitalization
72(1)
Punctuation
73(1)
Numbers
74(1)
Fonts
74(1)
Icons and Symbols
75(1)
Vertical Lists
75(5)
Tables
80(1)
Document Titles and Headings
81(1)
Captions and Labels
82(1)
Page Numbers, Headers, and Footers
83(1)
Tables of Contents
84(1)
Tools
85(2)
Is It Consistent? Checklist
85(2)
Is It Clear (and Compelling)?
87(18)
Proofreading
88(1)
Copyediting
88(3)
Light Copyediting
88(1)
Medium Copyediting
89(1)
Heavy Copyediting
89(1)
Substantive Editing
90(1)
Where Clear and Compelling Come From
91(2)
The Level of Writing
91(1)
The Overall Structure
91(1)
The Word Choice and Tone
91(1)
The Clear and Compelling Makeover
92(1)
Tools
93(12)
12 Tips for Compelling Writing
93(2)
Wordiness Watch List
95(1)
Buzzwords to Banish
96(2)
Writing for the World: A Guide to Globalization
98(4)
Is It Clear and Compelling? Checklist
102(3)
PART THREE Onscreen and Online
Microsoft Word Documents
105(34)
Track Changes---the Better Red Pencil
106(8)
Using Track Changes
107(7)
Beyond Track Changes
114(4)
Checking Spelling and Grammar
114(1)
Searching
114(2)
Inserting Breaks
116(1)
Inserting Symbols
116(1)
Alphabetizing
117(1)
Formatting
118(10)
Make Word Less Helpful
118(1)
Take Advantage of the Toolbars
119(2)
Make Yourself a Macro
121(1)
Make Bullets and Numbers Behave
121(3)
Use Fonts with Finesse
124(1)
Set the Spacing
124(2)
Take Tables in Stride
126(2)
Advanced Options
128(7)
Add Automatic Tables of Contents
128(4)
Insert Hyperlinks
132(1)
Check the Word Count
133(1)
Compare Text
134(1)
Check Heading Levels
134(1)
Returning Finished Files
135(1)
Tools
136(3)
Editing in Word---a Quick Reference
136(2)
Handy Keyboard Shortcuts
138(1)
PDF Documents
139(22)
Different Routes, Same Destination
140(4)
Working on Paper
141(1)
Working on Paper and Onscreen
142(2)
Working Onscreen Only
144(1)
The Tools You'll Use (or See) the Most
144(12)
The Hand Tool
145(1)
The Top-Drawer Editorial Tools
145(6)
A Few Comments About Comments
151(1)
Viewing Comments
152(1)
Printing
152(4)
Some Second-Drawer Tools
156(1)
Attach a File as a Comment
156(1)
Upload for Browser-Based Review
156(1)
Beyond Comments and Tools
156(1)
Edit
157(1)
Completing Your Work
157(1)
Tools
158(3)
Editing PDFs---a Quick Reference
158(3)
PowerPoint Files
161(10)
Powers You Have and Powers You Don't
162(7)
Marking Up Printouts
162(1)
Editing Embeds
163(1)
The Direct Approach
164(4)
Inserting Comments and Recording Changes in PowerPoint
168(1)
PowerPoint Printing
169(1)
Tools
169(2)
PowerPoint Editing---a Quick Reference
169(2)
Web Sites
171(14)
Where Language Goes, Rules Follow
171(1)
Links, Banners, Buttons, and Bars
171(1)
Real Marks for Virtual Pages
171(3)
Marking Changes on Hard Copy
172(1)
Using an Electronic Reporting Form
172(1)
Using a Screen Capture
173(1)
What to Watch for on the Web
174(7)
Is It Correct?
174(1)
Is It Consistent?
175(1)
Is It Clear (and Compelling)?
176(1)
Does It Work?
177(4)
Tools
181(4)
Sample Electronic Reporting Form
181(1)
Checklist for Web Editing
182(3)
Appendix A: Specialty Editing
185(12)
Special Topics, Not Special Skills
185(1)
Advertising
186(3)
Advertising Style---a Whole Different Animal
186(2)
Trademark Symbols
188(1)
Annual Reports with Financials
189(2)
Catalogs
191(2)
Computer-Related Text
193(3)
Tools
196(1)
Checklist for Computer-Related Text
196(1)
Appendix B: Editorial Extras
197(20)
Testing, Testing
197(3)
Testing, Testing . . . Proofreading Answer Key
200(2)
Testing, Testing . . . Editing Answer Key
202(2)
Expanded/Professional Style Sheet Template
204(4)
Professional 8-Stage Proofreading Checklist
208(3)
Complete Editorial Checklist
211(6)
Glossary 217(8)
For Reference and Reading 225(2)
Index 227

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